Expensify Review 2026: Deep Dive for Solo Devs & Small Teams
Free tier limits, real costs per team size, and honest "not for" warnings. Everything you need to decide if Expensify fits your stack.
Quick Summary
💰 Monthly Cost by Team Size
🚫 Not Recommended For
- Businesses needing full accounting (use QuickBooks)
- Teams that rarely have expenses to track
- Solo devs working from home with minimal expenses
Expensify Pricing (2026)
| Plan | Price | Billing |
|---|---|---|
| Free | $0 | Forever |
| Collect | $5/mo | monthly |
| Control | $9/mo | monthly |
Pros & Cons
✅ What We Like
- Best-in-class OCR receipt scanning (SmartScan)
- One-click expense report creation
- Free Expensify Card with cashback
- Automatic mileage tracking via GPS
- Direct integration with QuickBooks and Xero
❌ What Could Be Better
- Free plan limited to 25 SmartScans/month
- Can be confusing to set up approval workflows
- Expensify Card required for some features
- No inventory or invoicing features
- Customer support can be slow
Feature Breakdown
🏆 Our Verdict
Expensify scores 4.4/5 in our evaluation. Solo Dev Score: 7/10. It's best suited for Freelancers tracking business expenses for tax deductions, Small teams needing expense approval workflows, Road warriors with frequent travel expenses. It's a solid option worth considering, especially for its core use cases.
📝 Editor's Note
Expensify's SmartScan is still the best receipt OCR in the market — snap a photo and it extracts merchant, amount, and category with 95%+ accuracy. The free individual plan (25 scans/month) is enough for most freelancers. For teams, the Collect plan at $5/user offers the best expense management value.
💡 Pricing Verdict: The free plan works for individual freelancers scanning a couple receipts per week. Collect at $5/user/month is excellent value for teams of 5-20. For larger companies, Ramp or Brex may offer better corporate card + expense bundles.
🔄 Switching Tips: Moving from spreadsheet expense tracking? Download the app, snap your first 5 receipts, and you'll never go back. The setup takes 10 minutes. Moving from another tool? Export your expense history as CSV and start fresh.
See how it compares: Ramp
Try Expensify Free →Frequently Asked Questions
Is Expensify worth the price in 2026?
Expensify starts at Free / $5/mo. Based on our evaluation, it scores 4.4/5 overall. Whether it's worth it depends on your team size and feature requirements — read our detailed breakdown above.
What are the main alternatives to Expensify?
Several tools compete with Expensify in its category. Check our comparison section above for head-to-head matchups with the top alternatives.
Does Expensify offer a free plan?
Check our pricing section above for the most up-to-date information on Expensify's free tier and paid plans.
Is Expensify good for small businesses?
Expensify can work for small businesses depending on your budget and requirements. Review our "Best For" section to see if it matches your use case.
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